Privacy Policy

PRIVACY NOTICE  

THIS PRIVACY POLICY APPLIES TO ALL DATA SUBJECTS WHO INSTRUCTS   SHALOM LEGAL SERVICES LTD  

1. This firm is Shalom Legal Services Ltd. We are required by law to give you the  details in this letter to let you know how we will use the information you give us.  

The lawful basis on which we process your information  

2. If you become a client of this Firm, then a contract will exist between you and us.  Under this contract, we will have obligations towards you and we will need to hold  and use your personal information in order to fulfil these obligations. Fulfilling  obligations under a contract is a lawful basis for holding and processing your  information.  
3. If you pass personal information to us, but do not go on to become a client of this  Firm, then there may not be a contract between us. However, we will still need to  hold your information during the course of our discussions and for a short while  afterwards. This is so that we can help you to decide whether or not you want to  enter into a contract with us and allow you a reasonable time to change your mind.  We are allowed to process this information when you are considering entering into a  contract with us.  
4. If at any time, we are obliged by law to disclose your personal information to a third  party (such as a government agency or similar body) then we will do so. The law  allows us to do this when we have a legal obligation to disclose information.  
5. A summary table of the legal bases on which we hold your data is set out below:  

 

People to whom we may pass your personal information 

 

6. We anticipate that we may need to pass limited personal information about you to  the following people: 
   

Recipient of your  

information  

Local Authority and other  Social Landlords such as  Housing Associations.  

Department for Work and  Pensions  

Type of information to be  shared  

 Pleadings, Court orders  and other related Court  documents.  

 Medical records/report  relating to your health or  the health of your  

spouse or your children.  

 Death/birth certificates  relating to you/family, as  evidence in support of  

your request for re 

housing, succession or  

other related matters.  

 Bank statements and  other related documents  in relation to your  

finances.  

 Any other information  which is required for the  efficient processing of  

your case.  

 Documents relevant to  your case to assist with  obtaining information  

about your benefit  

entitlements.  

 Any other information  requested by them to  

facilitate our requests.  

Reason  

To provide information  needed to progress and  complete your case  

effectively.  

Documents such as letters  confirming your benefit  entitlement may be relevant  to obtaining funding from the  Legal Aid Agency, to assist  with your case.  

HM Revenue & Customs  Documents relevant to  your case to assist with  

obtaining information  

about your benefit  

entitlements.  

 Any other information  

requested by them to  

facilitate our requests.  

Documents such as tax  returns or self-assessments  forms may be relevant to  obtaining funding from the  Legal Aid Agency, to assist  with your case. 

Barristers, accountants and other professionals

 Any information which  we are holding on the

To enable the instructed  professional to have full

 

Recipient of your  

information  

including Surveyors,  Environmental Health  Officers, General  

Practitioners and other  medical officers whom we  decide to instruct to obtain  expert advice in a  

particular matter relating to  your case.  

Type of information to be  shared  

matter and which we  

consider reasonable to  

pass forward on to these  professionals to assist  

them in providing expert  advice/opinion.  

Reason  

information in respect of your  matter, to assist them in  providing their full opinion or  expert advice.  

Third-party contractors

 Your information held in  physical or virtual form.

Disclosure may be inevitable  when third-party contractors  are providing services   required for the running of  our business – e.g. IT   support.   All third-party contractors  have signed confidentiality  agreements and are bound  by the same data protection  requirements.

7. We will not transfer your personal information to anyone who does not appear on  this list or to a country outside the European Union without first notifying you.  
8. We will not use your personal information for the purpose of automatic decision  making.  
9. Once work on your file has been concluded, the firm will retain your data (both in  hard copy and electronically) in accordance with our retention policy. In your case,  this means that your data will be stored for 6 years. After this period has elapsed,  your file will be securely destroyed and the electronic records will be deleted. This  will take place no later than six months after the end of the stated retention period.  
10. You have a right to see any personal information which we hold about you. We will  not charge you for providing this.  
11. If any personal information which we hold about you is incorrect, you have a right  to have this corrected.  
12. If you have a complaint at any time about the way in which we are holding or  processing your information, you have a right to take this to Information  Commissioner’s Office. They can be contacted through https://ico.org.uk/
13. If you would like to discuss further any aspect of our use of your information with us,  please direct your question either to the fee-earner handling your matter or to Mr  Okillar Krissene Offormezie.